Introducing 3 ways to paste images / photos into PDF on Mac

PDFアイコン
Updated : Dec 25, 2021

I will introduce three ways to paste images / photos into PDF on Mac.

I will compare the advantages and disadvantages of each and introduce specific operation methods.

List of methods and advantages / disadvantages

You can jump to each description by clicking the title.

MethodAdvantagesDisadvantages
① “Preview.app”・Free
・Mac standard function
・Nothing special
② “Adobe Acrobat Reader”・Free
・Can also use functions
that are not in “Preview.app”
・Need to install the app
・Takes more time than ①
③ Online service・Free
・No need to install the app
・Multi OS environment
・Can choose
from multiple services
・Internet connection required
・Security becomes an issue
when using it at work or school
Mr. Otter
Mr. Otter

I understand that there are many ways to do it.

After all, which one is recommended?

Little devil fox
Little devil fox

Since it is a standard Mac function, ① is recommended.

First of all, I want you to remember the method of ①.

<meta charset="utf-8">Mr. Otter
Mr. Otter

Then, please tell me the recommended order from ① to ③ and the order of difficulty in using it.

<meta charset="utf-8">Little devil fox
Little devil fox

The recommended order is ①> ②> ③.

Arranging from the one with the easiest operation, the order is ③> ① = ②.

<meta charset="utf-8">Little devil fox
Little devil fox

② is recommended when you want to use functions that “Preview.app” does not have, such as “Poster Printing”.

You can paste images in the free version, but you can also edit the characters in the PDF in the paid version.

<meta charset="utf-8">Little devil fox
Little devil fox

③ can be used not only on Mac but also on other OS such as Windows and Chromebook, so I think it’s good to remember it as insurance in case of emergency.

① “Preview.app”

Here, I will explain how to paste photos / images to PDF using “Preview.app” of the standard Mac application.

The points of operation are as follows.

  • It is not possible to paste images / photos directly into PDF with “Preview”
  • Due to the above restrictions, ① paste it into a dummy photo / image for work, and ② paste it from the image for work to PDF.
Mac PDF Insert image

The following is the specific work procedure.

▶ Display the PDF to which you want to paste the photo / image in “Preview.app”.

Leave the displayed screen open without closing it.

Mac Preview.app PDF
Click to enlarge

▶ Display the photo / image you want to paste in “Preview.app”.

In the following, the image written as “CONFIDENTIAL” is used as a sample.

Mac Preview.app Image
Click to enlarge

▶ Copy the displayed photo / image to the clipboard.

To operate, press command ⌘ + C on your keyboard.

Mac US Keyboard

▶ Display a dummy photo / image for work in “Preview.app”.

Any photo or image is OK, but please use one that does not cause any problems even if it is changed.

Below, I’m using an old macOS desktop picture as a sample.

Mac Preview.app Image
Click to enlarge

▶ Paste the content saved in the clipboard.

To operate, press command ⌘ + V on your keyboard.

Mac US Keyboard

▶ When the photo / image is pasted, click it.

When clicked it, nine circles (dots) are displayed around the photo / image to indicate that it is in the selected state.

Mac Preview.app Image
Click to enlarge

▶ Copy the selected photo / image to the clipboard.

To operate, press command ⌘ + C on your keyboard.

Mac US Keyboard

▶ Display the PDF screen of the paste destination.

After displaying, paste the photo / image saved in the clipboard.

To operate, press command ⌘ + V on your keyboard.

Mac US Keyboard

▶ After the photo / image is pasted in the PDF, you can move it by dragging it as needed, or drag the dots (circles) around the image to enlarge or reduce it.

Mac Preview.app PDF
Click to enlarge

▶ After adjusting the position and size of the image as shown in the figure, save it by pressing command ⌘ + S on your keyboard.

Mac Preview.app PDF
Click to enlarge
Mac US Keyboard

This is the end of the explanation, “① Preview.app”.

② “Adobe Acrobat Reader”

Here, I will explain how to paste photos and images into PDF using “Adobe Acrobat Reader” from Adobe.

From here on, the name “Adobe Acrobat Reader” is long, so it is abbreviated as “Acrobat”.

The points of operation are as follows.

  • Convert photo / image files to PDF format
  • Paste the above file to PDF using the “Stamp” function of “Acrobat”

If you paste the photo / image file to PDF directly, the background will be black.

【Paste the photo / image file as it is】

Mac Preview.app PDF
Click to enlarge

【Convert to PDF format and then paste】

Mac Preview.app PDF
Click to enlarge

The following is the specific work procedure.

▶ Display the photo / image you want to paste in “Preview.app”.

In the following, the image that says “CONFIDENTIAL” is used as a sample.

Mac Preview.app Image
Click to enlarge

▶ Save photo / image files as PDF format.

To operate, select “File” -> “Export as PDF …” from the menu bar, and save it with an appropriate name.

Mac Preview.app Image -> PDF
Click to enlarge

Below is an enlarged view around the arrow.

Mac Preview.app Image -> PDF
Click to enlarge

▶ Install “Adobe Acrobat Reader” from the following Adobe official website.

▶ Display the PDF to which you want to paste the photo / image in “Acrobat”.

There are two display methods as follows.

  • Select the PDF file in Finder and select “Open with this application” -> “Adobe Acrobat Reader DC” from the right-click menu
  • After starting “Acrobat”, open the PDF file from “File” -> “Open” from the menu bar
Mac Adobe Acrobat Reader
Click to enlarge

▶ In the figure below, click on the part labeled “Tools” that the arrow points to.

Mac Adobe Acrobat Reader
Click to enlarge

Below is an enlarged view around the arrow.

Mac Adobe Acrobat Reader
Click to enlarge

▶ When the screen changes, click the “Stamp” icon.

Mac Adobe Acrobat Reader
Click to enlarge

Below is an enlarged view around the arrow.

Mac Adobe Acrobat Reader

▶ When the screen returns to the PDF display, perform the following operations.

  • 「Custom Stamps」 -> 「Create…」
Mac Adobe Acrobat Reader
Click to enlarge

Below is an enlarged view around the arrow.

Mac Adobe Acrobat Reader
Click to enlarge

▶ When the “Select Image for Custom Stamp” screen appears as shown, do the following:

  • ① Click the button “Browse…”, and specify the image that has been converted to PDF in advance
  • ② Click the button “OK”
Mac Adobe Acrobat Reader
Click to enlarge

▶ When the “Create Custom Stamp” screen appears as shown, do the following:

  • ① Set the items “Category” and “Name” appropriately
    • “Category” can be anything OK, but set it to “Standard Business”
    • “Name” sets a name that you can identify later
  • ② Click the button “OK”
Mac Adobe Acrobat Reader
Click to enlarge

▶ When the screen returns to the PDF display, do the following:

  • ① “Stamp”
  • ② “Category”
  • ③ Select the custom stamp you created
Mac Adobe Acrobat Reader
Click to enlarge

▶ As shown in the figure, the custom stamp is displayed in a light color, so click the appropriate place.

Mac Adobe Acrobat Reader
Click to enlarge

▶ After the photo / image is pasted in the PDF, you can move it by dragging it as needed, or drag the border of the image to enlarge or reduce it.

Mac Adobe Acrobat Reader
Click to enlarge

▶ After adjusting the position and size of the image as shown in the figure, save it by pressing command ⌘ + S on the keyboard.

Mac Adobe Acrobat Reader
Click to enlarge
Mac US Keyboard

③ Online service

There are several sites where you can edit PDFs with online services.

You can find some by Google search, but the following are typical sites.

Easy to use Online PDF editor
Free, no watermarks or registration. Edit PDF files for free. Fill & sign PDFs. Change existing text and links. Find & replace text. Whiteout. Add text, images,...
Spa cat
Spa cat

This is the end of this article.

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